Blog

July 28th, 2015

BusinessValue_July28_CBusinesses that are winning in today’s marketplace are the ones that make technology work for them, not the other way round. When used correctly, technology can make every task much faster to execute, from communicating with customers to sending messages, gathering information, and more. So if you’re looking to increase staff efficiency, consider the following methods to implement technology into your day-to-day business operations.

Change office communication

In order to increase efficiency, set up instant messaging software such as Skype on your employees’ workstations. This allows them to send instant messages to correspondents instead of having to get up from their desks to see whether the person is available. Of course, if you need to discuss big projects or issues, face-to-face communication is likely the best choice. But you can simply send a quick message for more trivial conversations, saving precious minutes and allowing you to get more work done.

Install video conferencing

Traveling to offsite meetings and training sessions takes time and, all too often, time spent on the road is time lost. Rather than commuting for hours outside your office, opt for a networked phone solution that offers video calls and conferencing. This way you can hold a video conference to discuss business matters from the comfort and convenience of your office. You can also take things up a notch and equip the conference room with tools to pull up documents and have them displayed on a big screen, so that everyone in the meeting can follow the conversation with ease.

Upgrade workstations

Outdated technologies and workstations limit your business’s progress, and are a hindrance to developing clued-up, efficient employees. Aging phone systems and slow networks can frustrate your team and bring productivity to a standstill. So it’s important to take the time to assess your current workstations, applications, hardware, and tools. This doesn’t mean that you have to buy a set of entirely new workstations. But you should replace obsolete equipment with more up-to-date machines. In addition, make sure all software and applications are up-to-date to ensure maximum efficiency and employee satisfaction.

Implement ERP software

Enterprise Resource Planning (ERP) is business process management software that allows organizations to automate processes and centralize data in order for employees to collaborate more efficiently. ERP software provides employees with up-to-date business information that they can easily access and make use of. What’s more, ERP also eliminates redundant data entry and reduces the number of spreadsheets that are used to record critical business data, by storing information in a centralized database.

To get the maximum return on your technology investment, it’s also important to partner with a knowledgeable and reliable service provider. Get in touch with our tech experts today to find out how we can implement technology to help your employees become more efficient and productive.

Published with permission from TechAdvisory.org. Source.

July 24th, 2015

164_iPhone_CIf you’re like most iPhone users, you’ve likely found yourself in the sticky situation where you need to charge your phone quickly, but only have access to a power supply for a short duration. While this can be a high anxiety producing situation for many, there is actually a way to speed up the rate at which your iPhone powers up. Curious to know more? Follow these four steps below to get an extra jolt to your next iPhone charging session.

Put your iPhone in Airplane mode

The key ingredient to supercharging your iPhone in the shortest amount of time is to switch it to Airplane mode. By doing this, you essentially shut your phone off from the outside world so it’s unable to receive calls, texts, push notifications or other information. Additionally, your iPhone will be unable to search for a wireless network or better signal while in this mode. And because it’s not wasting power with any of these processes, that electricity is instead directed to your iPhone’s battery which in turn allows it to charge faster.

Take off your iPhone case

Funny as it may sound, your iPhone case may actually be slowing down the speed of your battery charge. Apple’s consumer website notes that their products don’t do well in the heat. And when it comes to iPhone, certain cases can create excess heat - which can have an effect on your battery capacity. What does this mean for you? If you have a case on your iPhone, take it off when you’re charging it.

Use an iPad adaptor

An iPad adaptor, which is about twice the size of the small adaptor that’s included with your iPhone, reportedly charges an iPhone 40% faster than its native counterpart. Therefore, if you have an iPad charger, use it.

Turn off your display, and don’t use your iPhone

As already mentioned with Airplane mode, the more your iPhone is in use the less power it will have leftover to store in your battery. While Airplane mode prevents outside forces from sucking up power, you too can also not use your phone during this time to maximize the rate at which the battery charges. To do this, make sure you turn off your display, and then simply set your iPhone aside and leave it alone.

Want more tips to get the most out of your iPhone? Curious to learn about the latest iPhone news and updates? Get in touch now.

Published with permission from TechAdvisory.org. Source.

Topic iPhone
July 24th, 2015

164_C_MacIf you have yet to hear, Apple will be releasing their new Mac OS later this year known simply as El Capitan. For some, the best news is that you don’t have to wait till the fall to try it out. Apple has released a beta version that is available to test now by signing up on their website for the Apple Beta Software Program. But if you’d rather learn a bit about it first, we’ve compiled a list of four of El Capitan’s coolest features that people are talking about.

Find your cursor more easily

While not the most difficult of problems computer users face, many of us have all probably ran into the situation where we lose the cursor and have to carefully scan the screen and wiggle the mouse to find it. El Capitan resolves this minor annoyance in a fun way. Now if you lose your cursor, you can wiggle your finger on the trackpad and the cursor will blow up to a larger size which makes it easier to spot instantly.

Better Spotlight feature

El Capitan’s new version of Spotlight now allows you to search news and information from the Internet. For example, you can use it to find the weather forecast, sports scores, stock market information and even videos from Vimeo and YouTube.

Another useful feature of the updated Spotlight is the ability to use natural language to find files on your Mac. That means you can search for locally stored files with phrases such as “video I edited last week”, which will then bring up results for any videos you edited in that time period.

Run apps side by side in a split screen

Deciding how to best handle multiple windows on your display can be a daily annoyance. If you have too many open, your screen can become a disorganized mess that leaves you less productive and perhaps even with a headache. Split view aims to bring order to your display by allowing you to go full screen with a pair of apps running side by side. Similar to the Windows 8 split-screen app, you can also resize each window to your liking.

More functional Notes app

With El Capitan, the Notes application has also gotten a makeover and now allows you to add a variety of types of content. For instance, you can drop in videos, pictures, PDFs and other file types directly into the application. Even better, you can sync Safari with Notes. This means that with a simple click of your trackpad, you can send content from a web page directly to the app.

Last but not least, Notes now gives users the ability to create checklists easily. With a single click, you can turn a bulleted list into an interactive checklist. So whether you’re looking to create a to-do list, grocery list or wish list, Notes has you covered.

While it’s worth noting that none of these new features are revolutionary, these small improvements will come as a welcome upgrade of Yosemite for many Mac users.

Want more of the latest Mac news? Need to service your Apple IT? Feel free to give us a call today.

Published with permission from TechAdvisory.org. Source.

Topic Apple Mac OS
July 22nd, 2015

164_Sec_CEver been infected by malware or a virus? For most internet users, the answer is probably yes. But what is the difference between all the cyber threats out there? What makes a virus different from a trojan or worm? And how can you protect your critical data and your business from these threats? If you’ve never been able to answer these questions, here’s the explanation you’ve been waiting for.

Malware

Malware is the short version of the word malicious software. And this is a general term that encompasses many types of online threats including spyware, viruses, worms, trojans, adware, ransomware and more. Though you likely already know this, the purpose of malware is to specifically infect and harm your computer and potentially steal your information.

But how do the different types of malware differ from one another? How can you protect your business from them? Let’s take a look at four of the most common forms of malware below.

Virus - like a virus that can infect a person, a computer virus is a contagious piece of code that infects software and then spreads from file to file on a system. When infected software or files are shared between computers, the virus then spreads to the new host.

The best way to protect yourself from viruses is with a reliable antivirus program that is kept updated. Additionally, you should be wary of any executable files you receive because viruses often come packaged in this form. For example, if you’re sent a video file, be aware that if the name includes an “exe” extension like .mov.exe, you’re almost certainly dealing with a virus.

Spyware - just like a spy, a hacker uses spyware to track your internet activities and steal your information without you being aware of it. What kind of information is likely to be stolen by Spyware? Credit card numbers and passwords are two common targets.

And if stealing your information isn’t bad enough, Spyware is also known to cause PC slowdown, especially when there is more than one program running on your system - which is usually the case with a system that’s infected.

A common mistake many people make is they assume their antivirus software automatically protects them from Spyware. This is not always true as some antivirus isn’t designed to catch spyware. If you’re unsure if your antivirus prevents Spyware, get verification from your vendor. And for those that are already suffering from Spyware infestation, two programs that work wonders to clean it out are Malwarebytes and SuperAntiSpyware.

Worms - similar to viruses, worms also replicate themselves and spread when they infect a computer. The difference, however, between a worm and a virus is that a worm doesn’t require the help of a human or host program to spread. Instead, they self-replicate and spread across networks without the guidance of a hacker or a file/program to latch onto.

In addition to a reliable antivirus software, to prevent worms from infecting your system you should ensure your firewall is activated and working properly.

Trojan - like the trojan horse from ancient greek mythology, this type of malware is disguised as a safe program designed to fool users, so that they unwittingly install it on their own system, and later are sabotaged by it. Generally, the hacker uses a trojan to steal both financial and personal information. It can do this by creating a “backdoor” to your computer that allows the hacker to remotely control it.

Similar to the other malware mentioned above, antivirus software is a dependable way to protect yourself against trojans. For further safety, it’s wise to not open up suspicious attachments, and also ensure that your staff members aren't downloading any programs or applications illegally at the office - as this is a favorite place hackers like to hide trojans.

Curious to learn about other common malware that can cause trouble for business owners? Want to upgrade your existing network security system? Give us a call today, we’re sure we can help.

Published with permission from TechAdvisory.org. Source.

Topic Security
July 21st, 2015

BusinessIntelligence_Jul21_COne of the best ways to present complex business data and reports is visualization. Good data visualization can significantly help users to take in a vast amount of information in a short period of time. But of course, not everyone is a data visualization expert, which is why much of the visual content we see nowadays is often ineffective and jam-packed with information. If you’re looking to create great data visualization that appeals to readers, make sure to avoid these data visualization pitfalls.

Inconsistent visualizations

It’s important to be consistent when presenting your data, otherwise users will have to stop and figure out how to read each new picture before they can comprehend what it says, wasting time and defeating the purpose of data visualization. Luckily, there are some best practices you can follow. For instance, try choosing colors that go well together. Use only 2-3 colors at most throughout your visualization - any more and you’ll find that your pictures might be hard to read. Also, use the same iconography and typography in each picture so your audience can quickly understand the information.

Displaying too much data

Overly complicated data visualizations are sure to turn off most audiences because they can’t figure out where and what to focus on. Your customers, colleagues, and employers want specific, relevant answers. The quicker you can deliver those answers, the better. Irrelevant data gives your presentation a cluttered look, making finding relevant information more difficult for readers. The solution? Find a compromise between showing too much data and not showing enough overall. Use good judgement.

Oversimplifying data

The purpose of data visualization is to present data in a way that’s easy to understand. While it’s all too easy to simplify data, if you go too far and leave out crucial parts, your audiences won’t be able to see or grasp the main point of the presentation. Instead of trying to oversimplify data, it’s better to include all important criteria and organize them into a structure so audiences can easily understand what’s being presented to them.

Choosing the wrong visualization

This is one of the most common mistakes made in data visualization. There are many different types of data out there, and each of those types require different analytics and tools to use. For example, if you want to present a sales growth comparison in the last 5 years, it’s better to use bar charts that can clearly show the difference at a glance. If you want to show a relationship between two metrics, on the other hand, you should use a scatter chart to show results.

The best way to avoid all these errors is to focus on your goals first. It’s likely that you’ll have to make changes along the way, which is actually a good thing, because it will make your presentation more accurate and effective.

Want to learn more about other business intelligence tools to implement in your company? Give us a call today.

Published with permission from TechAdvisory.org. Source.

July 17th, 2015

iPad_Jul17_CThe new iOS 9 is coming soon, according to Apple’s announcement in their annual Worldwide Developer Conference (WWDC). The tech giant has made several additions and changes to iOS 9 in order to deliver a more convenient, personalized user experience. This new release introduces a handful of special features exclusively to the latest iPad models. Here’s all you need to know about the new iOS 9.

Design changes

There’s a minor change in the typography, where Apple has replaced the ‘Helvetica Neue’ system font with a font called ‘San Francisco’. Apple also deploys its typography in a clearer way, with more space around the lettering. Although these are subtle changes, the new font should be easier to read as well as remaining easy on the eye.

Interface changes

Following complaints from users, Apple has made a small modification to its ambiguous Shift key system. The former version is hard to use, since only a change in the Shift key’s color indicated the letter’s case change - when it’s on, it looks off and when it’s off, it looks on. When you press the new Shift key, however, all the letters on the screen will change to uppercase. This will put an end to the frustration at having to delete letters because you mistakenly type an uppercase letter instead of a lowercase one, and vice versa.

The new features

Apple has revealed a number of new features in the WWDC, and has released a public beta of iOS 9 for developers to test drive its capabilities. Here are some of the new features that Apple users can benefit from.
  • Split View - This long-awaited feature is exclusively available on iPads. iOS 9 finally allows two applications to coexist on one display, making multitasking possible. You can activate Split View simply by swiping inwards from the right hand side, and you’ll be offered a range of apps that can run in the activated sidebar. You can have your email stay on the side while you browse for information in Safari, or catch up on the latest news. The possibilities are endless!
  • Picture in Picture - While using a live video chat or watching a video, you can press the Home button to activate this feature and scale down your video screen to a corner of your display. You can now chat with your friends or watch your favorite shows while you reply to emails. What’s more, you can move the video screen to wherever you prefer with a swipe, adjust the size by pinching, and close the screen by tapping the close button.
  • On-screen Trackpad - The default keyboard that pops up when you type on-screen is now equipped with an extra function. Now you can hold two fingers down on the keyboard to turn it into a trackpad, which allows you to easily navigate through the text without having to tap the exact spot on the screen. This makes document navigation much faster, especially when writing or replying to emails.
  • News app - This fresh addition will draw news stories from various sources that you can choose, from Daily Mail to Bloomberg Business, CNN, The New York Times, and more. The News app is intelligent; it is able to learn about your interests based on what you are reading, and will show you articles from sources you didn’t select if they match your interests. So basically, the more you read, the more personalized your news becomes.

When will it be available?

For Apple fans, and especially iPad users, the new features alone in iOS 9 are worth waiting for. The first public beta testing version of iOS 9 is available now, and Apple will most likely release the final version of the software in September 2015.

With the new iOS 9 release, iPad business users can be more productive than ever. Want to learn how to best implement the iPad in your business? Get in touch today.

Published with permission from TechAdvisory.org. Source.

Topic iPad
July 15th, 2015

164_Prod_CWith so much technology being utilized in the workspace today, it’s obvious that it has become a source of distraction for some employees, and is having a negative impact on productivity in the process. But is technology really all to blame? A new survey of 2,175 hiring and human resource managers released by CareerBuilder uncovers the real source of today’s most notorious productivity killers - and it’s not all technology. The results are a mix of both obvious distractions and surprising discoveries.

Here are the top 10 productivity busters according to CareerBuilder’s June 2015 survey.

  1. 52% - Cellphones & texting
  2. 44% - Internet
  3. 37% - Gossip
  4. 36% - Social media
  5. 31% - Email
  6. 27% - Coworkers chatting
  7. 26% - Meetings
  8. 27% - Snack and/or smoke breaks
  9. 17% - Loud coworkers
  10. 10% - Sitting in a cubicle

Why are these findings a big deal?

According to the managers who took the survey, the consequences of these distractions can be pretty severe. A few examples they gave were lower quality of work, dissatisfied employees who have to pick up the slack of lower performers, missed deadlines, and even loss of revenue.

So how do you prevent these productivity killers from disrupting your business?

The chief human resources officer at CareerBuilder mentioned that one of the most effective ways to increase productivity is to simply take a break, which may come as quite a surprise since “Snack and/or smoke breaks” is listed as number 8 for productivity killers.

However, it should be noted that not all breaks are created equal. Listening to loud music or getting caught up in gossip on social media may not actually give employees the sense of rejuvenation they need when they return to work. They key is for staff members to take a break that will re-energize and give them a fresh focus. Some suggestions are to simply take a walk or perform some form of light exercise or stretching.

On a more humorous note, the survey also revealed some of the more unusual non-work activities employees partook in while on the clock. Employers reportedly found their staff doing everything from taking a nap on the CEO’s couch, searching for a mail order bride, and even taking a sponge bath in the restroom sink.

Want more tips on how to boost employee productivity. Curious to see how technology can help? Send us a message today.

Published with permission from TechAdvisory.org. Source.

Topic Productivity
July 8th, 2015

164_Sec_CLove them or hate them, selfies are here to stay. And with facial recognition technology becoming both more advanced and more mainstream, selfies have now found their way into the online security world. MasterCard is the most recent global corporation to join in on the trend. Here’s how they’re planning to integrate facial recognition technology into the online payment process.

At the beginning of this autumn, MasterCard will acquire the help of 500 customers to test out a new application that enables people to verify their identity and authenticate online transactions with a facial scan. What does this mean? Instead of using a traditional password at the online checkout, MasterCard wants to give you the option to snap a selfie instead. According to the credit card giant, they’ve partnered with every smartphone company in the business to make this mode of identity verification possible.

Why is this happening?

A quote from Ajay Bhalla, security expert at MasterCard, suggests this is an attempt by the credit card giant to appeal to a younger crowd of digital natives. "The new generation, which is into selfies...I think they'll find it cool. They'll embrace it," Bhalla recently said.

That said, the “cool” appeal to youth is likely not the only reason for this change. The firm is likely attempting to make online purchases both more secure and more convenient.

How it works

To use this technology, users will have to download a dedicated app, which they can then use to take a photo of themselves at checkout. But how does MasterCard prevent a thief from using a photo of you to fake your verification? Simple - the app requires you to blink to prove that you’re a living, breathing human being.

However, it’s been noted by critics that, in today’s technological world, even a blink can be animated on a static photo. This leaves those of us with security concerns wondering whether MasterCard will make this app more secure before it’s released.

Note as well, though, that MasterCard is not getting rid of traditional passwords completely. Users will still have the option of the more conventional method of verification, as well as the choice of fingerprint scanning to check your identity.

Is this where the future of online security is headed?

With the release due later this year of a similar Windows 10 security application to identify users using biometrics, it appears that this is where the future of online security is headed. And with ever more applications and online services requiring a password, it is becoming increasingly difficult for the average web user to create one that is both unique and secure for each individual service. So whether it’s facial recognition, a fingerprint scan or some other technology that’s yet to be perfected, it seems as though some sort of more advanced security solution is inevitable.

Want more of the latest security news? Looking to implement new security to protect your IT infrastructure from cyber threats? Get in touch today.

Published with permission from TechAdvisory.org. Source.

Topic Security
July 6th, 2015

HealthcareIT_Jun22_AWe’ve been hearing about nanotechnology for a while now, but it still seems a long way off. However, recent advancements in nanotechnology could revolutionize the healthcare and medical device industry, and change the landscape of healthcare delivery forever. Nanotechnology, the science of extremely small materials, holds the key to improving healthcare, from delivering drugs more effectively to providing better patient care and much more. You’re truly missing out if you’re not taking advantage of this groundbreaking innovation. Here’s how nanotechnology could change healthcare for the better.

Nanotechnology and cancer

The traditional method for curing cancer is chemotherapy, whereby patients take certain drugs to kill cancer cells before they spread. The powerful medication circulates in the bloodstream and directly damages the cancer cells that are growing and multiplying. But chemotherapy has the unfortunate side effect of also killing regular cells, which makes patients extremely sick and susceptible to other ailments.

Through the use of magnetic nanoparticles in a miniature resonance sensor, doctors are able to detect cancer early, increasing the patient’s chance of survival. Scientists have started using nanotechnology to devise a highly specific method of killing cancer cells. The process involves inserting nanotubes into cancer cells and exposing the tissue to laser light, heating up the nanotubes and killing the cancer cells while leaving the healthy cells unharmed.

Nanotechnology and brain disorders

Nanotechnology has made it possible for researchers to collect in-depth data on the human brain. By using nano-scale diamond particles, the brain’s activities are converted into frequencies of light that can be registered by external sensors, allowing researchers to study the brain in much greater detail.

With a microscopic size of just a billionth of a millimeter, nanoparticles are able to cross the blood brain barrier and access the brain’s remote areas. They have also shown tremendous potential in being a useful alternative to diagnosing and treating neurodegenerative diseases.

Nanotechnology and diagnostics

Nanotechnology has the potential to revolutionize the way we collect medical data. Doctors are able to distribute nano-scale diagnostic devices throughout the body in order to detect chemical changes on the spot. This allows for real-time tracking of a patient’s health status.

Diagnosis techniques based on nanotechnology also provide several advantages, including complete diagnosis and treatment with just one visit to the doctor, rather than needing multiple follow-up visits. Another benefit is the accurate and early detection of diseases, which allows doctors to potentially stop diseases before they can cause more damage to the patient.

Want to learn how you can implement nanotechnology into your medical practices? Drop us a line today and get advice from our experts.

Published with permission from TechAdvisory.org. Source.

July 1st, 2015

BusinessValue_Jun16_CAs a small or medium-sized business owner, breaking into the market and trying to encourage people to buy your products or services can be a daunting task, because you’ll have to compete with all the big names out there. That’s where online marketing comes in. If implemented properly, you will be able to cost-effectively attract new customers. But if you jump in without a plan, you may end up losing more money than you bargained for. Here are some effective marketing tips to ensure your advertising campaigns are a total success.

Prioritize blogging

Blogging is an excellent marketing tool for businesses. Unfortunately most companies don’t spend much time or effort developing their blogs, which is a huge mistake. To get the most out of your blog, you will need to write quality content that adds value for your website visitors. The benefits of having a blog increase tenfold if you publish regularly, since potential customers will see you as an expert in your field, and are more likely to purchase what you have to offer.

Advertise in the right places

There are a number of online advertising channels out there, among them Facebook Ads, Google AdWords and Youtube Ads. The question is whether you know which one is the right fit for your business. You need to spend your marketing budget on the right advertising method to gain the highest return on investment. Do some research about your potential customers and determine who they are, and what they read, watch and listen to. This way you can pinpoint the best advertising platform to ensure that you reach your target market.

Start using videos

Videos offer an excellent way to market your business. Studies show that customers are more likely to buy if they see a video about your product or service on your landing pages, so make sure you include one if you can. Be creative when you’re making videos to promote your business; you could start building an online reputation by creating instructional videos that help your potential customers solve common problems. Commenting on videos relevant to your niche is also an effective way to increase your brand visibility.

Be active on social media

Prudent businesses are aware of the importance of establishing a social media presence through the main social networks like Facebook and Twitter. But simply posting articles or links is not going to offer many marketing benefits for your business. You’ll need to go the extra mile to maximize the benefits of social media. Some tips include taking the time to respond to your followers’ comments, keeping your profile updated and fresh with new information, and following and sharing content from other users.

Make sure your website is responsive

More and more of us are using mobile devices to browse the Internet and look for local products and services. Make the effort to ensure your website is mobile-friendly and automatically scales to fit all screen sizes, so that it is accessible and functional for mobile users. Major search engines now penalize non-responsive websites by lowering their search rankings when viewed on mobile devices, so you’ll need to adapt accordingly to avoid their wrath.

Contact us today and learn how our IT services can help you gain more customers and add value to your business.

Published with permission from TechAdvisory.org. Source.